Updated February 2017

Title: Exhibitions Manager

Reports To: Director
Hours: Full-time, exempt salaried position; work on some evenings and weekends will be required.
Application Deadline: Applications being accepted immediately with interviews to commence beginning mid-March, 2017.  

This is a permanent, salaried position, responsible for the management of Northern Clay Center's exhibition program. The Exhibitions Manager reports to the Director and supports other NCC activities as requested. This position is responsible for planning, organizing, and installing eight to ten exhibitions each year in two gallery spaces at NCC. Exhibitions include a range of work by regional and national artists, one of which travels to an additional 3 – 5 venues around the state each year. The Exhibitions Manager jointly manages, with the Sales Gallery Manager, the installation of the American Pottery Festival and the annual Holiday Exhibition. The Exhibitions Manager also works closely with the Sales Gallery Manager to ensure NCC’s presence at the annual NCECA conference. Additionally, this position oversees the work of a part-time program assistant, whose primary responsibilities include assisting with installation and de-installation, shipping, and general administration.  Finally, this position is a member of NCC’s senior team, which helps to support all general operations of the Center, in addition to exhibition-specific duties.

Major Responsibilities
Plan and curate, with the Director and the Exhibition Committee, the annual schedule of exhibitions, both on-site and elsewhere as special opportunities arise. This includes, but is not limited to the following tasks related to each exhibition:

  • Designing, installing, and deconstructing each exhibition 
  • Packing and unpacking of artwork
  • Managing of inventory and registration of incoming artwork
  • Maintaining integrity of exhibition galleries (painting, lighting, etc.)
  • Managing special display construction
  • Production of labels, price lists, other exhibition signage, and didactic material
  • Arranging for documentation of each exhibition
  • Coordinating catalog production (an average of 3 – 4 catalogues annually)
  • Ensuring exhibition wares are photographed and listed for sale on NCC’s website in a timely fashion following the exhibition opening

Additional administrative duties include:

  • Corresponding with artists, dealers and collectors, and other institutions to obtain work
  • Sending and maintaining letters of agreement, contracts, loan forms, condition reports, insurance, renewal, filings, and records
  • Arranging for transportation of works for exhibitions, including coordinating storage of shipping crates and materials, preparing outgoing work for shipping, and packing and unpacking artwork
  • Ensuring artists receive payment (their commission) for sold exhibition works
  • Preparing, with advisement from Director, annual budget for program, and working within constraints of that budget
  • Assisting Director in fundraising for the exhibitions program
  • Coordinating and preparing for Exhibition Committee meetings, including scheduling and planning, and preparing minutes
  • Preparing galleries for exhibition openings, including refreshment set-up and clean-up with assistance from Sales Gallery and Special Events Manager, as well as representing the Center at exhibition openings and exhibition-related workshops and lectures.
  • Overseeing work of Exhibitions Program Assistant

Work with NCC’s Exhibitions Committee:

  • To review and present RFPs for the Emily Galusha Gallery
  • To secure a roster of exhibitions that showcases the full spectrum of ceramic art
  • To enable the exhibitions program to serve as an educational tool, introducing the viewer to the range of possibilities within the medium—from historical pots to contemporary studio ceramics, from decorative vessels to unfired clay installations, from thematic multi-person shows to emerging artists

Plan and implement annual tour of McKnight Artists Exhibition (to up to four venues in greater Minnesota):

  • Solicit and contract interested venues; communicate schedule and related necessary details
  • Collaborate with artists on selection of artworks from exhibition to tour
  • Coordinate design and distribution of show card
  • Coordinate delivery to and retrieval of artwork from sites; coordinate return shipping of artwork to artists
  • Work with Director of Learning and Engagement to design program content in conjunction with traveling exhibition.

Work with Digital and Marketing Manager to ensure appropriate exhibition publicity, including:

  • Gathering information (resumes, check lists, artists' statements, images)
  • Writing newsletter text and exhibition postcard copy
  • Coordinating exhibition invitation design/print/mailing timeline and execution
  • Supplying Digital and Marketing Manager with social media and website content

Assist with the management and implementation of the installation of the American Pottery Festival and Holiday Exhibition, including:

  • Assist in provision of storage of work
  • Assist in design of exhibition and installation of wares for APF
  • Assist with packing and shipping of unsold work after APF (including APF work left after the Holiday Exhibition)

Work with Director of Learning and Engagement to plan and coordinate artist workshops, residencies, and lectures in conjunction with exhibitions.

Other tasks as assigned.


This is a permanent, full-time salaried exempt position.  Salary is commensurate with experience, and qualifications, performance, and NCC budget. Benefits include vacation and sick time and a benefits allowance, along with a 403(b).

Applicants should have a strong knowledge of and experience in a gallery or museum. The ideal applicant should have at least a Bachelor of Arts or Bachelor of Fine Arts degree; a Masters degree is preferred, with a focus in ceramics. A minimum of five years of management and administrative experience is recommended; excellent written, oral communication, and people skills are a must. Proficiency with Macintosh-based programs (Microsoft Office) is required; proficiency with database, online sales, and point of sale software is preferred. Applicants must have demonstrated ability to work well with artists, collectors, gallerists, staff and volunteers. Applicants must be able to lift and move substantial weight for the exhibition installation portion of this position. Additionally, this position requires a flexible schedule and strong time management skills.

To apply:

Please send a cover letter describing your interests and experience, a résumé, and the names, addresses, and telephone numbers of three professional references to: Sarah Millfelt, Director, at sarahmillfelt@northernclaycenter.org.

Northern Clay Center is an equal opportunity employer.